Templates / Time and Materials Ticket
Free Time and Materials Ticket Template (PDF, Word, Excel)
Daily record of extra work at cost: labor hours, materials and equipment — signed by the GC on site. Print it, fill it in on a computer, or use the filled-in example to see what a complete one looks like.
No sign-up. See a filled-in example (PDF).
What a time and materials ticket should include
- Ticket number and date of the work — one ticket per day
- Who directed the work, by name (verbal direction is what gets disputed)
- Exact location: building, floor, room, gridline
- What was done and why it is outside the base contract (reference RFI or bulletin)
- Labor by person or trade: regular and overtime hours, rates
- Materials with quantities and unit costs
- Equipment hours
- Markup per your contract
- Photos of the work
- GC superintendent's signature the same day — before you leave the site
Or do it on your phone in two minutes
Change Order Form: T&M Ticket is an iPhone app that fills in this same document and sends the PDF.
- GC signs on your phone, on site
- Hours, materials and markup add up for you
- Signed PDF in the GC’s inbox the same minute
Questions
What is a T&M ticket?
A time and materials ticket (also called a T&M tag or extra work ticket) records the labor, materials and equipment spent on work that wasn't priced in advance. The GC's superintendent signs it the same day; at month end the tickets are billed or rolled into a change order.
Who signs a T&M ticket?
The person authorized to direct extra work — usually the GC superintendent or project manager. A signature confirms the hours and quantities, not necessarily the price.
What happens if the GC won't sign?
Write 'signature refused', the name and time, take photos and send the unsigned ticket by email the same day. A dated record sent at the time carries far more weight than one written later.
T&M ticket vs. change order?
T&M records actual cost after the work; a change order agrees a price before it. Many subcontracts require both: daily signed tickets, then a change order to make them part of the contract sum.
Is this T&M ticket template free?
Yes — PDF, Word and Excel, no sign-up.
How to write a change order
Step by step, with a fully priced example and the descriptions that get signed: How to write a change order.
More free templates
Written approval of a change to scope, price or schedule — signed before the extra work startsConstruction Daily Report
Daily log for the jobsite: crew, hours, weather, work done, delays and photosContractor Estimate
Itemized job estimate with materials, labor, tax and terms — ready to sign